Regulations on the Establishment and Operation of Branches and Chapters

Pursuant to Article 2, Paragraph ② and Article 41 of the "Articles of Incorporation of the Asian Society of Calligraphic Arts," these Regulations set out the detailed matters necessary for the establishment, operation, activities, finances, and management of the Society's branches and chapters (hereinafter "branches, etc."), with the aim of securing the efficiency and fairness of organizational operations and the stability of nationwide activities.

1. Branch (지부): Established centered on wide-area administrative units (special cities, metropolitan cities, and provinces), and refers to a wide-area organization that oversees the Society's activities in the relevant region.

2. Chapter (지회): Established centered on basic administrative units (cities, counties, and districts), and refers to a basic organization that carries out practical activities in a specific region under the management and supervision of a branch.

3. Full Member: Refers to a Full Member under Article 2, Paragraph ③ of the Regulations on Membership and Dues.

4. The Gwangju Branch, Cheongju Branch, and Chungju Branch specified in Article 2, Paragraph ② of the Articles of Incorporation shall be regarded as branches under these Regulations, regardless of the administrative unit in which they are located.

The operation and activities of branches, etc. shall follow the Articles of Incorporation and these Regulations. Matters not specified in these Regulations shall follow the resolutions of the Board of Directors and applicable laws.

1. A region in which a branch is to be established must have at least 20 Full Members who reside there and are active there.

2. A region in which a chapter is to be established must have at least 10 Full Members who reside there and are active there, and must receive a recommendation from the branch with jurisdiction over that region.

A person intending to establish a branch, etc. shall prepare the following documents and apply to the Society for accreditation.

1. Application for accreditation of the establishment of a branch (chapter) (including the roster of the representative and promoters)

2. Roster of Full Members in the region (including supporting documents of activity)

3. Initial annual business plan and budget proposal

4. Supporting documents regarding the election of the branch head

1. The Society's Secretariat shall review the adequacy of the application documents within 30 days of receiving them, and may conduct an on-site inspection where necessary.

2. The result of the review shall be submitted to the Society's Board of Directors and must receive final approval.

3. A branch, etc. approved by the Board of Directors shall be issued an accreditation certificate (인준서) in the Society's name and registered as an official organization of the Society. The date of accreditation is the date of the Board's resolution.

Branches, etc. have the following rights.

1. Right to use the Society's name: The right to publicize activities in the relevant region externally, using the Society's name (Asian Society of Calligraphic Arts). However, the purposes and scope of use shall be in accordance with Article 11.

2. Right to apply for activity support funds: The right to apply, in accordance with the regulations, for the "Branch Activity Support Fund" provided in the Society's budget and for project subsidies.

3. Right to submit opinions: The right to submit in writing the opinions of the branch, etc., on agenda items submitted to the Society's General Assembly (Article 9 of the Regulations on Operation and Review). Voting rights at the General Assembly are exercised by individual members in accordance with the Articles of Incorporation.

Branches, etc. shall faithfully perform the following obligations.

1. Compliance with the Articles of Incorporation and regulations: Shall comply with the Society's Articles of Incorporation and these Regulations, as well as all detailed rules resolved by the Board of Directors.

2. Activity reporting obligation: Shall submit to the Society, by January 31 each year, the annual business settlement report for the previous year and the business plan for the current year.

3. Realization of core values: Shall mandatorily carry out activities to realize the core values of branch operation, namely Publicity (public participation), Transparency, and Sustainability.

1. The branch head shall, as a principle, be selected through election by the Full Members of the relevant branch or through a resolution of the Steering Committee. (The election method shall be determined by branch-specific rules.)

2. The term of office of the branch head and officers is three years, and they may be re-elected only once.

1. In case of the sudden resignation of the branch head or a long-term absence of three months or more, an acting head shall be designated, in the order of the senior vice head of the branch and then the officers elected by the Steering Committee, to secure the continuity of organizational operations.

2. The acting head may perform duties only within the scope of the branch head's authority. The branch's officers shall, through a clear handover procedure covering administrative documents, financial ledgers, asset lists, etc., report the results to the Society.

1. Where a branch, etc. intends to hold a major project that may create external risks, such as a regional competition, a large-scale profit-generating business, or an overseas exchange exhibition, using the Society's name as a sponsoring name, it must obtain the prior approval of the Society's Board of Directors.

2. An application for approval shall be accompanied by risk management measures, including the business plan, budget proposal, and insurance plan.

To improve closeness to local communities, branches, etc. shall aim, as a minimum target, to hold "Outreach Calligraphy" (찾아가는 서예) or pop-up exhibitions at venues other than galleries once or more per quarter (four times a year).

1. The finances of branches, etc. shall, as a principle, be independent accounts separate from the Society's finances.

2. Where a branch, etc. has received activity support funds from the Society, such funds shall be managed in a separate account, and a settlement report on use shall be submitted in the format required by the Society.

3. To secure the financial sustainability of branch operations, a quantitative target shall be set such that "revenue other than dues accounts for at least 10% of total annual revenue," and this target shall be resolved annually by the Steering Committee.

1. The Society has the authority to conduct ad hoc audits of the financial operations and major activities of branches, etc., on a regular basis or whenever deemed necessary.

2. The Society's audit shall review budget execution, financial ledgers, and key decision-making documents in accordance with Article 16, Paragraph ③ of the Articles of Incorporation, and branches, etc. shall cooperate faithfully.

3. Where an audit reveals fraud or a violation of financial regulations, the Society may proceed with the recovery of activity support funds and disciplinary procedures under Article 15.

The Society's Board of Directors may resolve to revoke the accreditation of, or suspend the activities of, the relevant branch, etc., or impose other discipline, in any of the following cases.

1. Shortfall in membership: Where the minimum number of Full Members under Article 4 is not met continuously for one year or more

2. Long-term suspension of activities: Where, without justifiable reason, the core activities in the annual business plan are not carried out for one year or more, or the activity report is not submitted

3. Damage to the Society's honor: Where the Society's name is improperly used, causing legal disputes, or the Society's honor is significantly damaged

4. Improper use of funds: Where Society funds, such as activity support funds, are improperly used for purposes other than those intended

1. Where the Society's Board of Directors judges that normal operation is impossible due to disputes within a branch, a vacancy in the officer team, or a serious incident, the branch may be designated as a troubled branch (사고 지부).

2. For a troubled branch, the Society may temporarily dispatch an acting administrator (직무 대행자) to manage the organization and take measures to restore it to normal. In such case, the branch's existing officers shall follow the instructions of the acting administrator.